Tips for writing Resume

Type of Format:
Prepare your resume in Microsoft Word format (.doc file) and Text format (.txt file). Few companies may ask for resume in either Rich Text Format or PDF format.

File Size:
Always try to keep a size of the file below 100 KB.

File Name:
The name of your resume file should indicate your name and post applied for at least.
Example: Dilip Bhavsar for Manager – Engineering, Raghu Srinivas for Scientist – Pharmacology

Type of E-mail ID:
Your e-mail ID should look like a professional one. Don’t use your personal e-mail IDs that you are using for communicating with your boyfriends or girlfriends. Provide at least two active e-mail IDs and that are also of different mail service providers.

Example: and

While sending the resume, always send it from the mail ID you have mentioned in your resume and keep a copy of all these communications with you. Never mention official e-mail ID in your resume.

Length of Resume:
Always remember that HR person or any other person who goes through resume in another company has very limited time to go through your resume. Prepare your resume in such a way that it is short but has all the relevant information which you want to convey to the employer. You need to be very precise, accurate and quantitative as much as possible. Your resume should not exceed a length of 3 pages unless asked by the employer to provide detailed information about you.

Header & Footer:

Always have a Header and Footer in your resume and put simple heading of your resume in Header and page number in Footer.
Never mention your contact details in Header or Footer because of poor visibility.

Use First Page Carefully:

First page of your resume gives the first impression about yourself so put all your important information in a summarized manner in first page.
The first page of your resume should always contain the below given items.

  • Full Name and Current Contact details including your contact address, phone no. and active e-mail IDs at the top of the resume.
  • Summary of Skills or Technical expertise you have: Include relevant certifications also that you think can give edge over other candidates.
  • Summary of Work experience including your specific achievements.
  • Summary of Education Details: Mention your qualification, college/university, percentage/class and year of passing.
  • Your latest job profile is more important than your first one. So, always write the details in reverse chronological order especially when you are listing previous company details.
  • If you have done projects during your work, write only the summary of that project including name of the project, team size, your role, budget and output of the project.
  • If not asked specifically, don’t include current & expected compensation details in resume.
  • Always start it from the highest qualification.
  • Project Training done during your studies should also be a part of your education.
General Tips:
  • Write straight to the point and only the details relevant to the job.
  • Use simple English. You don't need to write complex jargon in the resume.
  • Do not write stereotype sentences like 'I am sincere, intelligent, hardworking' etc.
  • Always perform a spell check and grammar check on the resume and preferably get it reviewed by someone else who can understand your resume.
  • Do not include any photos in the resume unless specifically asked by the company.
  • Avoid unwanted graphics: Either in resume or the covering letter, avoid jazzy graphic images, emoticons or multiple colors.
  • Avoid jazzy fonts: Preferably use some professional font (Arial or Times or Verdana) and use the same across. Use same font size across the resume (except for headings). Don't write each line in a different font and size.
  • However, you can use some decent shades (preferably gray color) to highlight important information that makes the resume to look good when a printout is taken.
  • Take a printout of your resume and see. If you do not like it in the first look, the same will be with recruiters.